First Jefferson Unitarian Universalist Church

Strategic Plan Action Tables

First Jefferson Unitarian Universalist Church
Strategic Plan for 2009-2014
Draft Version 1.3 May 14, 2009

Appendix I Action Steps by Year and Quarter *(specifics from Building Committee and Grounds Committee are outlined in Appendices II & III)

Key to cost estimate symbols

$

$ 1 – 100

$$

$100-999

$$$

$1,000-9,999

$$$

> $10,000

 

Action Steps

Priority

Year - Quarter

Progress

Cost

Who is Responsible

Coleman Hall exterior door replacement

Building

2009 - 4

Building Committee

Concrete floor appearance improvement

Building

2009 - 4

Requires funding $$

Building Committee

Sanctuary Paint

Building

2009 - 4

Requires funding $$

Building Committee

Bridge railings replacement

Building

2009 - 4

Requires funding $$

Building Committee

Smoking area ceiling replacement

Building

2009 - 4

Requires funding $

Building Committee

Coleman Hall carpet replacement

Building

2010 - 1

Requires funding $$$

Building Committee

Entrance and hallway paint

Building

2010 - 1

Requires funding $$

Building Committee

Sanctuary blinds

Building

2010 - 1

Requires funding $$

Building Committee

Church exterior – repair and paint

Building

2011 - 1

Requires funding $$$

Building committee

Room at the Inn

Community Service

2010 - 1

Being Organized

Requires funding $$

Rachel Hawkins and Social Action Committee

Establish and publicize Facebook page for the church & invite all FJUUC members and friends

Connected Community

2009 - 1

Implemented

Tina Harmuth

Recruit chairperson and volunteers for Caring and Sharing

Connected Community

2009 - 2

Implemented

Leadership ID, leadership ID committee, and Ministry coordinator

Annual review and evaluation of Caring and Sharing

Connected Community

2009 - 2

Caring and Sharing Committee chair, committee, minister, ministry coordinator

Create and maintain display board with images of leaders, staff, new members, and church news.

Connected Community

2009 - 2

Jean Brutell, Barbara Kocurek, Anna Cox, and minister.

Create system to publish new member profiles

Connected Community

2009 - 2

Minister and membership coordinator

Create system to identify and contact "missing members and friends"

Connected Community

2009 - 2

Minister and membership coordinator

Record dates of joining, birthdays, and other life events as appropriate in database.

Connected Community

2009 - 3

Minister and membership coordinator

Improve church database

Connected Community

2009 - 3

Minister and membership coordinator

Establish website team

Connected Community

2009 - 3

Outreach coordinator and minister

Create a video team to create video for the website and internal use.

Connected Community

2009 - 3

Requires funding $

Outreach coordinator and minister

Encourage and affirm covenant groups

Connected Community

2009 - 3

Minister and Ministry coordinator

Clarify and publish roles and responsibilities of various positions (job descriptions)

Connected Community

2009 - 3

Membership coordinator

Publish church directory database on-line

Connected Community

2009 - 3

Membership coordinator, minister, and website team

Create brief instructional document (PowerPoint file and printed copies) to help church members create a Facebook acct and join the group

Connected Community

2009 - 3

Requires funding $

Tina Harmuth

Develop system of Caring and Sharing Reporting

Connected Community

2009 - 3

Caring and Sharing Committee chair

Job Descriptions of leadership ministry opportunities will be written for positions of board members and committee chairs.

Connected Community

2009 - 3

Board of Directors, Committee Chairs, minister, Membership Coordinator, DRE, volunteers.

Implement comprehensive communication plan – church and people

Connected Community

2009 - 4

Courier editor, membership coordinator, and minister

Implement Stewardship Model

Connected Community

2009 – 2

Finance committee and membership coordinator

Live streaming and/or audio on website

Connected Community

2010 - 1

Website team and A/V team

Develop a tentative budget to present to the church leadership for consideration as a budget item in the FJUUC budget

Diversity

2009 - 2

Diversity committee

Establish a Diversity Transformation team and assign "ambassadors" to various teams and committees (i.e. Worship Arts)

Diversity

2009 - 2

Diversity committee

Develop & hold training session on diversity for those interested in leading a group. Hold periodic trainings.

Diversity

2009 - 2

Diversity committee

Provide link on our website to the online Blue Book (United Way) as a resource references to organizations offering help and support for various needs.

Diversity

2009 - 2

Diversity committee & website team

First postings will be up on the Diversity bulletin board

Diversity

2009 - 3

Diversity committee

Develop Diversity objectives for a social activities team

Diversity

2009 - 3

Diversity committee

Develop guidelines for representation of different viewpoints in forums.

Diversity

2009 - 3

Diversity committee

Hold meeting between DRE, Adult RE coordinator and Diversity Transformation team to review curriculum in the light of celebrating and learning about diversity.

Diversity

2009 - 3

Diversity committee

FJUUC to be represented in the Meadowbrook Shopper with a column from the minister every issue.

Diversity

2009 - 3

Requires funding $$

Diversity committee

Provide training for RE teachers on how to work with special needs children.

Diversity

2009 - 3

Requires funding $

Diversity committee

Small group "fair" (Covenant groups, special interest groups) will be held to provide information.

Diversity

2009 - 3

Diversity committee

Staff a booth at the Handley Street Fair.

Diversity

2009 - 4

Requires funding $

Diversity committee

Present the first video of "A Jubilee World" to the congregation and work through the suggested activities.

Diversity

2009 - 4

Requires funding $

Diversity committee

Young Adult group will be established.

Diversity

2009 – 2

Implemented

Amanda Brown & Diversity committee

Interweave group will be established.

Diversity

2009 – 2

Implemented

Sue Lowry & Diversity committee

Hold first informal get together with exercises designed to encourage enlightenment about a variety of diversity issues.

Diversity

2010 - 1

Diversity committee

Implement a film series on various diversity issues. Films will be offered on a periodic basis.

Diversity

2010 - 1

Diversity committee

An Allies for Racial Equality (ARE) group will be established at FJUUC

Diversity

2010 - 1

Diversity committee

Present the second video of "A Jubilee World" to the congregation and work through the suggested activities.

Diversity

2010 - 1

Requires funding $

Diversity committee

Offer the Living the Welcoming Congregation curriculum to the congregation

Diversity

2011 - 1

Requires funding $$

Diversity committee

Present the third video of "A Jubilee World" to the congregation and work through the suggested activities.

Diversity

2011 - 1

Requires funding $

Diversity committee

We will be paying our full dues to Allied Communities of Tarrant (ACT), which is 2% of our budget

Diversity

2012 - 1

Requires funding $$$

Board and Congregation.

Sports scoreboards for local teams – explore potential outside parties to run the program

Financial Stability

2009 - 2

Finance Committee and Operations coordinator

Stores with non-profit programs – prepare promotional material for pledge insert and for the Courier.

Financial Stability

2009 - 2

Finance Committee and Operations coordinator

Raffles – contact local businesses for donations

Financial Stability

2009 - 2

Finance Committee and Operations coordinator

Implement non-financial portion to pledges in order to continue volunteer work being done at church

Financial Stability

2009 - 3

Finance Committee and Operations coordinator

Utilize building and/or land to create income: rentals, business.

Financial Stability

2009 - 3

Finance Committee and Operations and Outreach coordinators

Antiques Road Show

Financial Stability

2009 - 3

Finance Committee and Operations coordinator

Increase membership

Financial Stability

2009 - 4

Minister, membership coordinator, Outreach coordinator

Consult with financial experts who do not have a sales agenda to garner ideas

Financial Stability

2009 – 2

Finance Committee and Operations coordinator

Raffles for holidays or special occasions. Set first raffle date

Financial Stability

2009 – 2

Finance Committee and Operations coordinator

Obtain percentages back from stores who offer non-profit programs

Financial Stability

2009 – 2

Finance Committee and Operations coordinator

Publish financial updates in the Courier

Financial Stability

2009 – 2

Treasurer

Set up restaurant days at area restaurants where a percentage of the day’s take comes back to FJUUC.

Financial Stability

2009 – 3

Finance Committee and Operations coordinator

Modestly increase amount of pledges

Financial Stability

2010 - 1

Stewardship committee, finance committee, and congregation

Implement planned giving through life insurance policies, retirement accounts, etc.

Financial Stability

2010 - 1

Treasurer, Stewardship committee, finance committee, and congregation

Finish Memorial Garden

Grounds

2011 - 1

Requires funding $$

Grounds committee

Railroad tie tiers behind parlor

Grounds

2011 - 1

Requires funding $$

Grounds committee

Additional plants

Grounds

2011 - 1

Requires funding $$

Grounds committee

Equipment upgrade or replacement

Grounds

2011 - 1

Requires funding $$

Grounds committee

Re-sod grass at front of church

Grounds

2011 - 1

Requires funding $$

Grounds committee

Storage shed repairs

Grounds

2011 - 1

Requires funding $$

Building and Grounds committee

Irrigation repairs

Grounds

2011 - 1

Requires funding $$

Building and Grounds committee

Drip irrigation in flower beds

Grounds

2011 - 1

Requires funding $$

Building and Grounds committee

Cultivate more performers and music repertoire to supplement choir music in service.

Inspirational Worship

2009 - 3

Working

Requires funding $

Minister and worship arts committee

Develop concept of Lifeleap Challenges as calls to action inherent in point of sermon

Inspirational Worship

2009 - 3

Minister

Send Craig to TOPS Training and purchase TOPS sticky wall for strategic planning sessions

Inspirational Worship

2009 - 3

Requires funding $

Minister

Create architectural model of sanctuary suggesting short-term and long-term design solutions to the look, feel and ease of use of space.

Inspirational Worship

2009 - 4

Implemented

Requires funding $$ (services of architect donated)

Worship arts committee, building committee, and operations coordinator

Complete Phase I Design changes to sanctuary – paint, fabric swaths, moving tree of life art from Coleman Hall

Inspirational Worship

2009 - 4

Requires funding $$

Worship Arts committee in consultation with building committee

Purchase "Singing the Journey" hymnals

Inspirational Worship

2009 - 4

Requires funding $$

Worship Arts Committee

Hire professional accompanist

Inspirational Worship

2009 - 4

Requires funding $$$

Worship Arts Committee and minister

Include A/V projection in services: install projection screen(s), purchase rights for movie clip playback as sermon support.

Inspirational Worship

2010 - 1

Requires funding $$$

Congregation, board, Worship Arts committee.

Complete Phase II Changes to sanctuary – stage/ADA

Inspirational Worship

2011 - 1

Requires funding $$

Building, worship arts committee, operations coordinator, Diversity

Complete Phase III Changes to sanctuary – art, stained glass, HVAC renovations

Inspirational Worship

2011 - 1

Requires funding $$

Building, worship arts committee, operations coordinator.

Paid Music Director

Inspirational Worship

2012 - 1

Requires funding $$$

Board and Congregation. Worship Arts Committee and Minister.

Select Adult RE curriculum, begin advertising and registration

Lifelong Growth

2009 - 3

Adult Education Committee and minister

Acquire Adult RE Chairperson and establish Adult RE committee to explore curriculum

Lifelong Growth

2009 – 2

Partially Implemented

Dale Husband Adult Education Committee and minister

ACT style one-on-one training

Right Relations

2009 - 2

Minister

PACE or other self assessment tools. PACE is a tool developed by George Parsons, a former Alban Institute Consultant.

Right Relations

2009 - 3

Requires funding $

Minister

Visit neighboring churches and faiths

Right Relations

2009 - 3

Adult Education Committee and minister

Build relationships with governmental representatives

Right Relations

2009 - 3

Outreach coordinator, social justice/service committee, and minister.

Sponsor FJUUC individuals to Industrial Areas Foundation National Training.

Right Relations

2009 - 4

Veatch will fund ½ of expense for training that occurs before 6/30/2010.

Minister

Behavioral covenant

Right Relations

2009 - 4

Committee on Ministries

Congregational Assessment

Right Relations

2012 - 1

Committee on Ministries

The Warm Place

Social Action

2009 - 1

Implemented

Wednesday Men’s Group and Social Action Committee

Cowtown Cleanup

Social Action

2009 - 1

Implemented

Social Action Committee

Present Films on Social Justice

Social Action

2009 - 1

Implemented

Geof Tait & Social Action Committee

Crop Walk

Social Action

2009 - 4

Implemented

Joel Bailey and Social Action Committee

AIDS Awareness Class

Social Action

2009 - 4

Mark Maxey & Social Action Committee

Fall Cleanup

Social Action

2009 - 4

Social Action Committee

Habitat for Humanity

Social Action

2009 – 2

Implemented

Pat Naney and Social Action Committee

AIDS walk

Social Action

2009 – 2

Implemented

Joel Bailey and Social Action Committee

Spring Cleanup

Social Action

2009 – 2

Social Action Committee

Adopt a River

Social Action

2009 – 2

Implemented

Dan Milburn and Social Action Committee

Appendix II Action Steps from the Grounds Committee

Grounds Three Year Plan

Memorial Garden:

The garden is partially completed with benches and partial fencing, and has used up the $400 originally allocated. Within the next three years, the following are needed:

  • Crushed granite walkway from parking lot to garden: $400.00 ( est.)

(includes laying of 3 ft. wide weed fabric and then a load of crushed granite)

  • Large boulder/marker denoting Memorial Garden $500.00 (est.)
  • New benches (current ones are old) $100.00

Grounds:

  • Railroad ties tiering behind parlor. $200
  • Additional plants (rock garden, replacement shrubs,
  • Crape myrtle border, etc.) $300
  • Equipment upgrade or replacement, i.e., push mower, etc. $400
  • Resodding of grass at front of church $500
  • Storage shed repairs $200
  • Irrigation Repairs $100
  • Drip Irrigation in flower beds $700

(All these figures are rough estimates.)

Appendix III Action Steps from the Building Committee

Building 3 year Plan

Prepared by: Ed Gore 11/5/2008

Year 1

  • Coleman Hall exterior door replacement – Replace existing deteriorated door with new metal door and threshold using existing door hardware. Budget estimate $600.
  • Concrete floor appearance improvement – Buy commercial electric buffer and scrubber to deep clean the concrete floors and maintain a wax seal. This will also help ease routine cleaning. The buffer will also be used to more thoroughly clean the kitchen floor and maintain a more sanitary environment. Budget estimate $1,400.
  • Sanctuary paint – Repair cracks in ceiling and walls. Paint the sanctuary and repair the West wall wooden baseboard. Budget estimate $3,000.
  • Bridge railings replacement - Replace the deteriorated wooden bridge railings with metal railings that will enhance safety and appearance. Budget estimate $2,000.
  • Smoking area ceiling replacement - Repair the deteriorated ceiling by installing proper exterior siding and trim. Caulk and paint. Use church labor. Budget estimate $600.

Year 2

  • Coleman Hall carpet replacement - Initial proposal is to replace the deteriorated carpet with commercial vinyl flooring giving specific attention to methods of softening hard surface walls for noise reduction. Approximately 1900 square feet of flooring. Budget estimate of $8,000.
  • Entrance and hallway paint - Repair and paint ceiling and walls from entrance foyer down the hallway just past Jaggers Parlor. Budget estimate $1,300.
  • Sanctuary blinds - Replace the broken sanctuary blinds with new blinds of similar type. Budget estimate $1000.

Year 3

  • Church exterior – The siding is in need of continuing repair and painting. The repairs and some of the painting can be accomplished using church member labor with minimal material cost. The siding is showing signs of deterioration in several areas and will need sealing and painting/staining to slow the deterioration. Budget estimate $10,000.

Last Updated on Friday, 20 October 2017 13:25
 
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